Stop running operations. Hire the whole staff.
If you are busy every day and still behind, and the money doesn't match the hours, this is for you. Sixteen AI employees in three teams find your customers, follow up until they answer, post in your voice, and run your inbox and back office. You get back to the work that pays. We build them, we run them, and we stay with you.
- About 33 hours a week back
- Under 2 hours a week of approvals
- Runs in your own account
Echo
Hands every job to the right employee, checks the work, and sends you one report a day. You manage one employee instead of sixteen.
How many times have you said this?
"I just need to get through this month, and then I'll organize everything."
"Next quarter I'm going to focus on systems."
"Once I land this client, I'll have time to fix my outreach."
I've said all of them. More than once. And next quarter looked exactly like this one. Same chaos, different fires.
And while you put out fires, the work that actually pays you slips. The follow-up you meant to send Tuesday. The lead from two weeks ago who went quiet. The post you'll write when things calm down. Busy all week, and the bank account doesn't show it.
You can't afford to hire for all of it, and you can't keep doing all of it yourself. The fix is help that keeps working through the busy months.
You are hiring a staff: people-shaped jobs, each done by an AI employee trained on how you work, with a team lead who manages them and a human (me) who keeps all of it running.
Three teams. One team lead. Every job has a name.
Growth Team
Content Team
Business Systems Team
The hours you get back, and what they would cost with people.
Estimates for a solo owner or small team doing this work today. On your call we swap in your real numbers.
| Team | Takes off your plate | Hours back a week | Your time a week once running | Same hours with employees, a month |
|---|---|---|---|---|
| Growth Team | Finding people who need you this week; research before every message and call; writing first messages; every follow-up until yes or no; sorting replies, spotting the real leads; booking, reminders, reschedules; restarting old leads and past clients | 13 | about 30 min | $2,591 |
| Content Team | Posts, emails, newsletters in your voice; graphics and carousels; short clips from your calls and videos; posting calendar, every post on time | 9.5 | about 25 min | $1,984 |
| Business Systems Team | Inbox and calendar; client onboarding and chasing forms; invoice reminders and weekly numbers; writing your processes down | 9 | about 40 min | $1,740 |
| Echo, team lead | Managing the staff, one daily report | 1.5 | 5 min | $330 |
| Full staff | 33 | under 2 hours | $6,645 |
People cost: U.S. Bureau of Labor Statistics median pay (May 2024) for the closest role, plus benefits and payroll costs (BLS Employer Costs for Employee Compensation, June 2025). Hiring and training: SHRM median cost per hire, $1,244 (2022), about 10 hours of your time per hire (our estimate).
To hire people for it
About what it costs to hire the part-time roles behind these hours, plus about 110 hours of your time training them. Then about 30 days to fill each role.
Of managing, every month
People need checking, coaching and covering when they are out. With the staff, Echo does the managing and you read one report.
Sick days, nights off, turnover
The staff runs nights, weekends and holidays. Nobody quits right after you trained them.
Here is what a normal week looks like.
Scout's list is in Slack: people who showed a public sign this week that they need you, each with the link. Dot researched the best ones, Penny drafted a first message. You approve over coffee. Ten minutes.
Ivy sorted the inbox overnight. Noise is out of your way, routine mail is answered, and what needs you sits at the top with a draft reply.
Tag followed up with everyone who went quiet. Sid sorted the replies. Cal sent the ready ones your booking link, and one booked Thursday.
Before the call, Dot's brief is waiting: who they are, one recent thing they posted, three questions to open with. You walk in prepared without prepping.
Quill and Pixel have next week's posts ready for your OK. Kit welcomed a new client. Tally sent your weekly numbers. Wren wrote down the process you changed.
Monday's finds go stale by Wednesday.
Scout is a great first hire. It brings you real people every Monday. But your Monday finds come in looking great, and by Wednesday they look like back of the refrigerator leftovers, wasted and withered. One person can't find, research, write, send, follow up and still run the business.
That is why Growth comes next. Dot researches, Penny starts the conversation, Tag follows up until it's a yes or a no, and Cal gets them on your calendar. Everything stays fresh and funded.
Then Business Systems keeps new clients from falling through the cracks Growth just filled, and Content makes every first message land warmer because people already know you. Each team makes the others work better. The full staff is where the hours really come back.
I run my own business on this staff.
Before the staff, in the 30 days to October 9, 2026: 84 of 101 emails in my inbox sat unread, and 3 of 20 booked calls got a real prep email from me. Here is who is on the job now.
| Employee | What it does in my business |
|---|---|
| Echo, Team LeadLive | Daily report to me, weekdays 5pm, covering all 16 |
| Scout, Customer FinderLive | Every Monday 7am: this week's coaches and consultants showing a need, with the link (first run Oct 12) |
| Dot, ResearcherLive | Researches every booked call before it happens, and every Scout find I pick |
| Penny, Conversation StarterLive | Drafts first messages for Scout finds. I approve; email sends after my yes, LinkedIn I send myself |
| Tag, Follow UpLive | Scout form emails Day 0 to 30, follow-ups on first messages, proposal follow-ups, 'check back in a month' replies |
| Sid, QualifierLive | Sorts cold email and Gmail replies into hot, warm and not now |
| Cal, Appointment SetterLive | Sends the booking link to ready replies and a personal reminder the day before every call |
| Remi, ReactivationLive | Every Tuesday: a cleaned batch of past contacts with reactivation drafts for my yes (first run Oct 13) |
| Quill, WriterLive | Three LinkedIn posts a week from what actually happened that week (first batch Oct 11) |
| Pixel, VisualsLive | One graphic per post |
| Reel, Video ClipsComing | Clips from recorded calls, waiting on which recordings can be public |
| Pip, Posting CalendarLive | The posting queue; I post after my OK |
| Ivy, Inbox and CalendarLive | Inbox twice a day Mon to Sat, answers routine mail, flags the rest, watches the calendar |
| Kit, Client OnboardingLive | Welcome email and intake for every new client, chases what is missing |
| Tally, Billing and ReportsLive | Every Friday: calls booked, forms, replies, pipeline, staff activity (first report Oct 16). Invoice reminders once billing links are set |
| Wren, Process DocsLive | Process Library in Drive, one doc per team, updated monthly |
Status as of October 11, 2026. Live means it runs on a schedule in my business. A first run date means the schedule is set and that is its first run.
Week one, it knows what you told it. By month three, it knows what works.
Month one
Scout is finding customers and you are rating the cards. Your first team is set up and you approve everything. We fix the small misses fast.
Month three
Two or three teams running. Scout knows which signals turn into customers, Quill sounds like you on a good day, Ivy answers most routine mail without asking.
Month twelve
Your processes are written down, old leads have been worked, content has gone out every week. The staff runs operations and you run the business.
The build is the easy part. Keeping it running is the job.
AI employees run on connections to your email, calendar, CRM and social accounts, and those tools change all the time. Connections expire. Platforms change their rules. Your offers change. Left alone, a staff drifts quietly: runs fail, messages start to sound generic, follow-ups go to people who already booked.
Every month I check every employee's work, fix what broke before you feel it, refresh connections, retune voice and rules, watch your usage, and meet with you on what to add next. You never have to learn any of it.
Your first AI employee, Scout, is built free.
Right now I build Scout, the Customer Finder, at no charge on a 30 minute call, inside your own account. You see the staff work in your business before you decide on anything else.
Fill in the Scout form
About 15 minutes. It tells Scout who to look for.
Book your build call
30 minutes on Zoom. We build Scout on your screen.
Set up your own account
About 20 minutes before the call, with step by step instructions.
Prefer to just talk first? Book a 30 minute call.
What people ask.
Do I approve what goes out?
Yes. Anything in your name waits for your yes until you tell us a job can run on its own. Most people switch routine scheduling to automatic after a few weeks.
Who owns it?
You do. The staff runs in your own account, connected to the tools you already use.
Do I need to be good with AI?
No. If you can read an email and click approve, you can run this staff.
What does it cost?
Scout is free. For the rest of the staff, we look at your hours together on a call and I show you what it would take. You decide after you have seen Scout work.
What if something breaks?
It will, now and then. That is what the monthly care is for. I watch every run and fix it, usually before you would notice.
Authority Echo, Twin Cities, Minnesota. Tami Crea. Privacy